Operations Associate

The Operations Associate supports the management and implementation of effective and efficient operational, financial and compliance activities to deliver projects in accordance with contractual obligations, company policies, Group Standard Operating Procedures (SOPs) and Guidelines, and client rules and regulations.

The Associate, Project Operations supports the management and implementation of effective and efficient operational, financial and compliance activities to deliver projects in accordance with contractual obligations, company policies, Group Standard Operating Procedures (SOPs) and Guidelines and client rules and regulations.

Responsibilities

  • Support project start-up and closeout
  • Serve as a liaison between corporate services and the project
  • Ensure project issues and risks are logged, monitored, reported on, managed and mitigated, and escalate risks and issues to corporate/project leadership, as required
  • In collaboration with Internal Audit/Systems Review, conduct periodic compliance checks on processes and internal controls
  • Support the monitoring and maintenance of compliance with head/prime contracts
  • Manage and support contract amendments as required In collaboration with Finance, establish project account codes, ensuring they are fit for purpose and meet client's and project's requirements for cost allocation, monitoring and evaluation, and value for money (VFM) reporting In collaboration with Treasury, set-up project bank accounts with appropriate company and project signatories
  • Monitor expenditure against budgets and forecasts, including staff costs, operating expenses and procurements.
  • Coordinate input and support from HR for recruitment and contracting In collaboration with Security, ensure safety and security procedures, including Occupational Health and Safety (OHS) requirements, are in place and adhered to
  • Support the mobilisation and demobilisation of all international staff (short-term and long-term) including contracting, travel management, payments and induction
  • Support development of project subcontractor / grant management procedures compliant with the company's SOPs and Guidelines and client's rules and regulations
  • Review and ensure quality of field procurement; ensuring compliance with company anti-corruption and due diligence processes
  • Participate in capture planning, providing inputs on operational requirements 

Requirements

Minimum education and experience required

  • A relevant Bachelor's degree
  • A minimum of 2 years relevant work experience
  • Project management of administrative support experience with DFID, DFAT, USAID or other donor client(s)
  • Experience in a developing country or similar environment


Key competencies and professional expertise required

  • Understanding of Project Management
  • Excellent written and oral communication skills
  • Financial acumen and the ability to interpret and analyse financial reports
  • Sound problem solving and decision making skills
  • Willingness to travel and work abroad a minimum of eight weeks per year in developing countries and elsewhere
  • Ability to work with a low level of supervision and as a part of a team when required

Learn more and apply on the Palladium website.