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HIS Assessment Tool Matrix

Introduction

This searchable database is a guide to several tools that serve to assess different aspects of health information systems (HIS). This database is meant to describe each tool’s purpose, its prescribed uses, and the area of HIS that it is designed to assess. The database is meant for country and HIS managers to aid in choosing the tool to best fit their needs. 

The database currently contains a variety of publicly available tools. These tools were selected by performing a search of available HIS assessment tools and consulting with experts in the field. We will update the tools and information in this database on a continuous basis. Please contact us with any feedback or information about additional tools that should be added to the database.

 

Explanation of Search Terms

Title

The name of the tool or toolkit

Description

Provides a brief outline of the tool’s purpose and intended use

Last updated

The year the tool was made publicly available or last updated

Status

States if the tool is currently publicly available or forthcoming, or if there is an expected update of materials in progress

Link

Provides URL to access the tool or guidance documents

Assessment purpose

Describes the tool’s intended use or uses:

  • Comprehensive assessment to inform national leveling planning
  • Routine monitoring
  • Ad hoc or targeted assessment

Health system level

Describes at what level the tool is meant to be applied: at the national level, at the subnational (such as district) level, at the facility level, or if the tool was designed specifically for a program HIS, such as HIV/AIDS

HIS assessment areas

Governance and leadership  

Does the tool assess the existence and quality of elements such as partnerships and coalitions across agencies (government and nongovernment), health sector planning, identification of information needs and indicators, policies, and standards?

HIS management

Does the tool assess the existence and quality of elements related to financial resource management, infrastructure development and maintenance, continuous education and training, and incentives?

Data sources

Does the tool assess the existence and quality of elements related to population-, institution-, and resource-based data systems and databases?

Data management

Does the tool assess the existence and quality of elements such as standard operating procedures, guidance for data managers, data quality assurance practices, development and production of data-collection tools, supportive supervision procedures, data quality assessment practices, and data ethics procedures?

Information products and dissemination

Does the tool assess the existence and quality of elements such as routine reports, bulletins, data briefs, stakeholder dissemination meetings, feedback mechanisms (dashboards and scorecards), nonroutine reports, websites, and other publications?

Data quality

Does the tool assess the quality of available data in terms of timeliness, completeness, accuracy, validity, or reliability

Data use

Does the tool assess the use of data to generate health indicators and statistics, identify trends and coverage, and to determine whether information is used for data-informed decision making?

Primary methodology

States whether the tool primarily collects qualitative data, quantitative data, or a mixture of both

Considers context

Does the tool capture contextual factors that are outside of the HIS itself, but which may affect HIS performance (eg., political influence, donor priorities, or disease outbreaks)?

Considers gender

Does the tool address gender in any way (eg., the availability of sex-disaggregated data or gender specific data)?

Compatible with DHIS2 data sources

Can the tool directly import data from DHIS2 databases?

Includes action plan template

Does the tool include a template, checklist, or guidance to inform planning based on the assessment results?

Excel-based tool

Does the tool capture data using Excel?

Rapid assessment

Can the assessment typically be completed in 1-–2 days’ time?

Time intensive

Does this tool require more than 1 week to implement, in addition to time for planning and collaborating with relevant stakeholders?

Specific to HIV/AIDS

Is this tool specific to HIV/AIDS programs or data?

Specific to PRH

Is this tool specific to PRH programs or data?

Specific to immunization

Is this tool specific to immunization programs or data?

Specific to CRVS

Is this tool specific to civil registration and vital statistics programs or data?

Specific to CHIS

Is this tool specific to community-based information systems?

 

 

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